Registration

We are pleased to invite rose enthusiasts and rose society members from around the world to register for the World Rose Convention 2009. Gain knowledge on the latest research available and exchange ideas with the many breeders, growers, retailers, authors, and hobbyists in attendance. And, of course, enjoy the many social events and tours on offer.

General Registration Information

Sea to Sky Meeting Management Inc. is the Rose Convention Secretariat and has been appointed to manage the registration services.

Register online by clicking here. Online registration will allow you the opportunity to make changes and additions to your registration as needed until Sunday May 31, 2009. The online registration site also will have the most current information at all times.

We understand that in some circumstances it is not possible to register online. Click here to view the (5 MB) PDF version of the World Rose Convention's Registration Brochure.

If you require a manual mail/fax registration form or the hard copy version of the Registration Brochure, please contact the Convention Secretariat at

Please refer back to both the website and the online registration system on an ongoing basis as we will be adding new information and activities as they become available. You will be able to access your account to register for events right up until May 31, 2009.

If you want to register for the World Rose Show, find more information here.

If you want to register only for the Daily Tours and Social events, and not for the Convention, click here.

Following is information for your registration for the World Rose Convention 2009:

Registration Fees
  Early Bird:
Up to
Oct. 15, 2008		 Regular:
Oct. 16, 2008
to Jan. 31, 2009		 Onsite:
Feb. 1, 2009
to Onsite
Seven Day Convention Pass (Thursday, June 18 to Wednesday, June 24) $349 $399 $449
Three Day Convention Pass (Friday, June 19 to Sunday, June 21) $249 $299 $349

Currency

The current Canada/US exchange rate and the exchange rate between Canada and other countries can be found at http://www.xe.com/ucc. More information on currency is located in the Visitor Information section.

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Registration Fees Include:

Seven Day Convention Pass

  • Meet and Greet Reception
  • Opening Ceremonies
  • Welcome Reception
  • Lecture Series
  • World Rose Festival Admission
  • The opportunity to register for "A Day at World Famous Butchart Gardens" tour, Monday, June 22
  • The opportunity to register for all tour and social events
  • £15 levy to the World Federation of Rose Societies

Three Day Convention Pass (Friday, June 19 to Sunday, June 21)

Great for those who want to visit for the weekend!

  • Meet and Greet Reception (Thursday, June 18)
  • Opening Ceremonies
  • Welcome Reception
  • Lecture Series on Saturday, June 20 and Sunday, June 21
  • World Rose Festival Admission
  • The opportunity to register for the tour and social events taking place on Thursday, June 18 to Sunday, June 21
  • £15 levy to the World Federation of Rose Societies

The three day pass is valid from Friday, June 19 to Sunday, June 21, and the seven day pass is valid from Thursday, June 18 to Wednesday, June 24. To participate on any tours on Monday, Tuesday and Wednesday (June 22 to 24), you need to register for the seven-day convention pass.

Exhibiting Roses at the Rose Show

Exhibiting roses at the WFRS and ARS Rose Show is open to everyone! You do not have to be a member of a rose or garden society and you do not have to be registered for the World Rose Convention. There is no fee to exhibit roses at the WFRS and ARS Rose Show; however you do need to register. Details on how to register as a rose exhibitor will be available soon. Visit the Rose Show Exhibitor page for more details.

Daily Tours and Social Events

Select from a variety of daily tours such as a Vancouver city tour, tours of private and public gardens and/or evening social events such as a First Nations dinner and Sunset Cruise dinner. Be sure not to miss the official opening event of the Convention on Friday, June 19th and the Farewell Dinner on Wednesday, June 24th. Visit Daily Tours and Social Events for more detailed information. Register now for daily tours and social events.

Pre and Post Multi Day Tours

Experience the mountains and valleys of Beautiful British Columbia and the gardens of Vancouver Island during the pre and post multi-day tours. You can also start or end your visit to Vancouver with an Alaskan Cruise or a trip through the Rockies onboard the Rocky Mountaineer. Go to Pre & Post Tours for more detailed information, and then register to confirm your place!

Click here to view the Tour and Social Event Program.

Depending on demand, multiple languages may be offered on the daily tours. Please indicate your language of preference when registering.

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Methods of Payment

(All payments are due in Canadian dollars)

  • Cheque, money order or bank transfer payable to World Rose 2009 c/o Sea to Sky Meeting Management Inc. in Canadian Dollars and drawn on a Canadian Bank
  • Credit Card – Visa and MasterCard. Sea to Sky Meeting Management Inc. will appear on your credit card statement.
  • Bank/wire transfers must be received prior to May 31, 2009. Please note the name of the event and the name of the delegate on the bank/wire transaction so funds can be allocated correctly.

Bank/Wire Transfer Details

Please send bank/wire transfers to:

Account Name: Sea to Sky Meeting Management Inc. Account No. 9400 5293113
Institution No. 004 * Branch No. 94000 * Swift code TDOMCATTTOR
Bank Address: TD Canada Trust, Pacific Centre
700 West Georgia Street Vancouver, BC, Canada  V7Y 1A2

Confirmation / Receipts

A confirmation email will be sent shortly after you register. If you submit a credit card payment, a receipt will be included. If you wish to pay by cheque, money order or wire transfer, an invoice will be sent to you. Once payment has been received, a receipt will either be emailed or mailed to you.

Those pre-registrants who do not pay their registration fee until they arrive on-site at the convention will be charged the on-site registration fee. All payments must be made in Canadian Dollars. Only credit card and cash payments will be accepted for on-site registrations.

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Deadlines

The registration fee category is determined by when the payment is received. The registration fee categories are as follows:

Early Bird   Up to October 15, 2008
After Early Bird    October 16, 2008 to January 31, 2009
On-site Registration   January 31, 2009 to Onsite

The deadline for pre-convention registration is Sunday, May 31, 2009. Registrations will also be accepted on-site.

Cancellation and Substitution Policy

Convention: A refund less CA$100 will be made for cancellations up until December 31, 2008 and then a refund less CA $150 until February 27, 2009; as of February 28, 2009 no refund.

Tours and Social Events: A refund less CA$200 will be made for cancellations up to December 31, 2008 for the “Mountain and Valley” and “Vancouver Island Garden Experience” tours; as of January 1, 2009 no refund. A refund less CA$50 will be made for cancellations up to February 27, 2009 for daily tours and social events; as of February 28, 2009 no refund.

All cancellations and substitutions must be submitted in writing to the Convention Secretariat (Sea to Sky Meeting Management Inc.). Substitutions are permitted until May 31, 2009.

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Other Registration Information

Wheelchair Access and Special Assistance

All Convention venues are wheelchair accessible. If you require special assistance for any reason, please contact the Convention Secretariat with details and be sure to include your requirements during the registration process.

Dietary Requests

The Convention will ensure that all dietary requirements are accounted for at Convention Food and Beverage functions. Please identify your dietary requirements during the registration process so that we can make arrangements in advance.

Non Smoking

Please note that the Convention has been designated as non-smoking. In Vancouver, smoking is not permitted by law in public buildings, on public transit, in shopping malls, and in most restaurants, pubs, nightclubs and casinos, including outdoor seating areas (such as cafe patios).

For more information on Vancouver, its weather, electricity, customs, etc. visit Visitor Information.

"Imagine - A rose with your name on it"

An important stipulation of the draw to name a rose is that to be awarded the prize, you have to book by October 15, 2008, and actually stay at the Westin Bayshore Hotel during the Convention.

Inquiries and Contact Information

Contact Information

World Rose Convention 2009 Secretariat
Sea to Sky Meeting Management Inc.
Suite 206, 201 Bewicke Avenue
North Vancouver, BC  V7M 3M7
Canada

Telephone:   1-778-338-4142
Fax:   1-604-984-6434
Email:   info@worldrose-vancouver2009.com

As a returning user, you may log into the system using your email address and assigned access key. If you have misplaced your access key number, you may request that it be sent to the email address you provided when creating your account by clicking the "Forget Your Access Key" link in the bottom of the login box.

Attendee Login

Please Enter your Access Key:


Management Login

Please Enter your Access Key:


Forgotten your Access Key

Please Enter your email address:


Did you know…?

Imagine - A rose with your name on it.

Enter a draw to name a rose by registering and paying for the Rose Convention and booking your accommodation at the Westin Bayshore Hotel by October 15, 2008. The "Name a Rose" contest is sponsored by breeder Brad Jalbert of Select Roses.


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Last updated: December 17, 2009

Our Host Partners

Please visit our host partners websites by clicking below

World Federation
of Rose Societies

The Canadian
Rose Society

The Vancouver
Rose Society

American
Rose Society